Union Drama Booster Club - General Board Meeting
Meeting Date: 9/9/19 - 7:00 pm
Meeting Location: Forest Park Christian Church 91st & Mingo
PRESENT: Amber Marchant, Kimberly Stokes, Sherri Moran, Molly Holeson, Kim Brown, Mary Frances Hemm, Josie, Starnella, Gidget Cissell, Bianca Jones, Kari Byrd, Holly Lloyd, Joy Cheek, Noell Greeno.
I. CALL TO ORDER
The meeting was called to order by Kim Brown at 7:10 PM.
II. APPROVAL OF THE MINUTES
Josie moved to approve the minutes of the August 12, 2019 meeting. The motion was seconded by Kari . The minutes were accepted as presented.
III. TREASURER’S REPORT
Gidget Cissell reported dues paid by most TOP and Rep. Total $5380 as of Aug. 31. Receipt email comes from ‘Union Theater’. Will send invoices out to those that still owe dues.
Schnieder needs golf cart for bonding trip paid for. Sent email to booster email.
IV. COMMITTEE REPORTS
Joy Cheek - nothing new
Kari Byrd will contact Sandra Flippo about meals for TOP during show week.
Holly Lloyd - middle school musical, rehearsal has begun. All select paid accept 2 and started collecting for musical. New choreographer and new music person. Update website calendar with Top fall show and One Act schedule.
V. CALENDAR - UPCOMING THINGS
Kim discussed the Bonding trip, pack bug spray and sun screen.
VI. ONE-ACT COMMITTEE
Committee may or may not need to meet again.
Kim will put a sign up genius out for One-Act concessions. Have student Hosts work elevator and direct arriving schools.
Will set up breakfast, coffee, water for judges and Colleges. Need someone to man it. Kimberly Stokes volunteered to be there to help.
Add coffee to concessions. Bianca Jones volunteered to set up/man the concessions coffee.
Joy Cheek suggested purchasing a Keurig.
Discussed schedule of ONE-ACT and signup genius.
TOP & Tech students get fed dinner from the ONE-ACT budget.
Will use Holly Lloyd’s table cloths
Centerpieces in closet in 1610.
Bianca Jones will contact Panera for breakfast items. Set up by 7:00am. 20-25 people
Sherri Moran will pick up fruit for breakfast and juice for judges table.
Joy Cheek will contact Little Caesars for pizza dinner for TOP and REP sign up.
Noell will communicate with CFA for Lunch.
Bianca gathering towels to dry off pop cans
Kristy will make directional signs
Gidgett will get change for concessions and merchandise.
Joy waiting on graphic for ONE-ACT t-shirt from Kristy. Need all school/student names for shirt two weeks prior to ONE-ACT.
Dot wanting to put coloring books in lobby for ONE-ACT. Must be donated, not in budget.
VII. STUDENT REQUESTS
Maddie Addis wanting to put Union Theater Logo on a backdrop for picture opportunities at shows and Golden Corn. Maddie is investigating price.
VIII. SPONSORSHIPS
Still behind and needing more. Will be putting information on the website to get more sponsors in program ASAP.
6 levels of sponsorship. Holly will verify that all names/numbers are correct on website.
Presenting Sponsor $5000
Delete ‘Above the Line’ and no names for following sponsor levels: $3000, $1000, $750, $500, $250
Joy Cheek discussed to kill the booth space.
IX. PARENT ADS
TOP ads due on September 12th. Holly Lloyd will email ad form to Noell Greeno to email out for TOP ads. Have parents specify what size ad they are purchasing. unionparentads@gmail.com
X. ASM Things to Do
Kristy Winett may need help with ads. Noell put on facebook on Top and rep pages that starting to send out email so if you don’t get emails you need to send in your information.
XI. WEEKLY EMAILS
Weekly emails will continue to be distributed.
XII. PROOFING TEAM FOR ASM
Joy Cheek and Bianca Jones will join committee.
XIII. REP RING CEREMONY
Olive Garden - students will need to pay $5 - $10 extra.
IV. MEETING TIMES FOR BOARD
Next meeting, October 14th @ 7:00pm @ Forest Park Christian Church and November may change.
There being no further business the meeting adjourned at 8:41 PM.
Respectfully Submitted,
Noell Greeno, Secretary
Union Drama Booster Club - General Board Meeting
Meeting Date: 8/12/19 - 7:00 pm
Meeting Location: Panera Bread, 71st & 169
PRESENT: Christy Tolar, Holly Lloyd, Gidget Cissell, Josie Starnella, Molly Olsen, Sharon Ritter, Amber Marchant, Mary Frances Hemm, Bianca Jones, Kari Byrd, Sandra Flippo, Joy Cheek, Lori Carlson, Rebecka Rhodes, Wes Rhodes, Kim Brown, Tamara Stanley.
I. CALL TO ORDER
The meeting was called to order by Kim Brown at 7:02 PM.
II. APPROVAL OF THE MINUTES
Josie Starnella moved to approve the minutes of the May 22, 2019 meeting. The motion was seconded by Christy Tolar. The minutes were accepted as presented.
III. TREASURER’S REPORT
Gidget Cissell reported on purchases; $300 - hospital bed, $3,500 - Bonding Trip possibly scheduled for September 12. She also reported dues are behind, but will make a push at the start of the year. Kim Brown commended the Treasurer’s team for improving the budget practices along with a new expense report form.
IV. COMMITTEE REPORTS
Joy Cheek has graphics for Fall and Spring show for Rep and reported on the online Merchandise Store.
Holly Lloyd reported on Middle School Musical status - production meeting 8/13, started purchasing costumes this past weekend. Tons of kids signing up for auditions at schedule pickup.
V. 6th GRADE DRAMA STATUS
Kim reported on the status of the drama offerings from 6th through 8th grade. There used to be 18 course offerings, and now only 4 -- two ½ year classes for 7th and 8th grade along with year long Select drama. 6th grade students are able to take a 0 hour class (for a grade) taught by Ricinda Spatz. Students interested in taking Drama will need to pick up a paper in the office.
The booster club is encouraging members to connect with the School Board to let them know 6th grade drama is important. Kim will let the club know about when the Board of Education meetings will be held.
VI. CALENDAR - UPCOMING THINGS
Kim will post the upcoming events for members.
VII. ONE-ACT COMMITTEE
A committee will be brought together for One-act - Oct. 4-5.
VIII. ASM COMMITTEE
A committee will be brought together for ASM
Bianca Jones will be coordinating Butter Braids as a fundraiser again
IX. SPONSORSHIPS
Sandra Flippo spoke to the need for parents to assist with finding sponsors. A packet will be produced as soon as possible to distribute electronically. A Sponsor appreciation event was discussed.
X. REP RING CEREMONY
October 25 - $300 has been set aside for the event. The board discussed options for location - Charleston’s, Redskin Room, Apartment/Homeowner Association Clubhouse, Meadowbrook, Lexus Dealership, Library
XI. DISCUSSION TO INCREASE ASM FEE
A Motion was made by Josie Starnella and seconded by Gidget Cissell to increase the All School Musical fee $10 per individual that is not currently in TOP or REP - from $50 to $60. The Pit fee will increase from $30 to $40.
XII. WEEKLY EMAILS
Weekly emails will soon be distributed.
XIII. MEETING TIMES FOR BOARD
Meetings are currently scheduled for the second Monday of the month with the location to be determined.
There being no further business the meeting adjourned at 8:24 PM.
Respectfully Submitted,
Tamara Stanley, Secretary